Capex Planning

Capex Planning to Optimize your process

Capital expenditure planning (capex planning) is a critical process for businesses to strategically allocate funds towards long-term investments in assets like property, equipment, or infrastructure. The process involves assessing current needs, forecasting future requirements, and aligning expenditures with organizational goals.
Typically, it begins with identifying opportunities for growth or improvement, followed by detailed cost estimation and financial analysis. Prioritization of projects based on ROI and other financials, risk assessment, and potential impact on operations is crucial.
Once projects are selected, a thorough budgeting process ensues, often involving input from various departments. Regular reviews and adjustments ensure that CAPEX planning remains dynamic and reflective of evolving business needs.

Planning for Budget Creation

Capexplan comes filled with tools to help you conduct capex planning across your entire company. At each step of your capex planning process we have included the functions to help you maximize your company’s planning objectives. It all starts with your strategic alignment and budget constraint. Here, Capexplan provides you the abilities for long term (up to 50 years at a time) planning of your budgets. Users with permissions can view all budgets individually, and they can also consolidate in groups and do total roll-ups, up to your company’s top level. This gives users such as C-Level executives a consolidated view of your entire company’s planned budgets, in any currency. Users can create their budget proposals and then submit them for approval. Capexplan will use your budget approval policies to reach out to the approvers.

Strategic Alignment:

Budget Constraints:

Budget planning

Flexible Timing and Phasing of Budget Creation

During the capex planning process, Capexplan will help you with budget planning in detail.
Users can enter they costs on an either monthly, quarterly, bi-annually, or annual basis.

capex budget planning by quarter

Timing and Phasing:

financial analysis and KPIs

Capex planning needs to consider elements such as cost of capital, interest rates, depreciation and tax implications. Capexplan includes all the tools so you can include detailed information. During your capex planning, Capexplan provides you with all the metrics and KPIs needed to evaluate each project. This gives you the ability to approve budgets based on the financial merits of each of your projects. Metrics can include ROI, but also any other needed, such as NPV, IRR, Payback, Savings, and Cost Avoidance. Users can sort, and see weighted averages for your budgets. Finally, users can compare sites together and add Key Performance Indicators (KPIs) .

Cost of Capital:

Depreciation and Tax Implications:

cost of capital

Customize your financial templates

Capexplan can be customized to replicate your own financial templates. Need to include sales, savings, extra cost in your capex? Need to see the impact of your project on EBITDA or margin EBITDA, Interest, debt, depreciation, cash flows, or any other financial information? Capexplan has you covered. All financial information and fields required as part of your capex planning can be added and in the exact format that you need. Once completed, you can create your financial analysis directly in Capexplan or import your data from a spreadsheet.

Financial calculations

ROI, NPV, IRR, Payback, and other metrics:


Customize all your budgets

Capexplan allows you to include in your budgets any field that is required in your capex requests. You can for example, include fields related to your risks and other elements of your projects such as contingency planning, lifecycle costing, fields related to compliance, regulations to meet, availability of resources to validate, as well as potential stakeholders to keep informed or active in the process.

Any field, default or custom, that needs to be part of your capex planning, can be added to your budget worksheets. Once users create requests, all information will automatically flow from your budgets to your capex requests, eliminating the need to enter the information a second time, as well as eliminating possible errors.

Risk Assessment:

Lifecycle Costing:

risk assessment for capex request
Creating cost relations in budgets

Resource Availability:

Stakeholder Communication:

Compliance and Regulations:

Contingency Planning:

capex planning checklists and assumptions

complete capex planning for your company

Capexplan helps you at each step of your capex planning process, from creating budget proposals, adding financial details as well as other important information to your capex and opex requests. Users can rapidly view their plans, make changes, approve them, and lock them. Capexplan can replicate every step that your company takes during your planning process.